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 MINUTES
OF A REGULAR MEETING 583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA CALL TO ORDER AND ROLL CALL The meeting was called to order by President Abel at 2:02 p.m.
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PUBLIC FORUM There were no comments from the members of the public during the public forum. At this time, Manager Adjarian introduced Ms. Anita Leski as the new District employee hired for the Secretary/Office Technician position. President Abel welcomed Ms. Leski to MWD. |
SECTION 2 |
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CONSENT CALENDAR |
SECTION 3 |
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President Abel requested that the December 19, 2000 Minutes be removed from the Consent Calendar for discussion. Several suggested changes were made to the minutes of December 19, 2000. A motion was made by Director Drewry, seconded by Director Puddicombe, and unanimously carried to approve the consent calendar as follows:
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BOARD OF DIRECTORS |
SECTION 4 |
President Abel reviewed proposed committee and regional representative assignments with the Board of Directors for the year 2001.
President Abel introduced this item. The members of the Board of Directors completed a calendar for purposes of coordinating future MWD meetings and Directors schedules during 2001. |
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ENGINEERING/DISTRIBUTION/TREATMENT |
SECTION 5 |
Manager Adjarian reported to the Board that MWD was in receipt of the easement from Mrs. Constance Fearing at 777 Romero Canyon Road for MWD’s Romero Reservoir Pump Station. With this easement, staff would now be able to move forward with the final link in the distribution line. Engineering Manager Mosby estimated about four weeks (assuming good weather) to complete the project. Directors’ questions were answered about the status of this project. A motion was made by Director Puddicombe, seconded by Director Bachman and unanimously carried to accept the grant of easement from Mrs. Fearing.
Manager Adjarian reported that the MWD Highline would be relocated between the South Portal Weir Box and Doulton Water Treatment Facility due to the recent December 6, 2000 main break. Weather permitting, staff would schedule the line replacement within the next three to four weeks. A motion was made by Director Puddicombe, seconded by Director Bachman and unanimously carried to approve the approval and appropriation of $75,000 from the 1998 A Bond Fund for the relocation of approximately 700 feet of Highline.
Manager Adjarian updated the Board on the status of the Riven Rock Park project. MWD is waiting for a response from Riven Rock Mutual Water Company (RRMWC), and additional details from Mr. Terry Cunningham. This item had been previously reviewed with the Board’s Operations Committee at their meeting of January 11, 2001. Directors suggested that Mr. Adjarian contact RRMWC---in addition to contacts already made with Mr. Tom Bollay.
Manager Adjarian stated that the existing Park Lane Reservoir Inlet-Outlet Piping needed to be modified to maximize the reservoir’s use. Other future operational improvements and maintenance will need to be completed at Park Lane to facilitate the transmission of potable water. This item was reviewed with and recommended for approval by the Operations Committee at its meeting of January 11, 2001. A motion was made by Director Puddicombe, seconded by Director Wilson and unanimously carried to approve the appropriation of $40,000 from the 1998 A Bond Fund for the Park Lane Reservoir inlet-outlet piping modifications and overall reservoir operational improvements.
Mr. Adjarian updated the Board briefly on the Ortega Reservoir Cover project. He reviewed the Engineer’s Report for the construction of the cover prepared by Padre Associates. MWD’s share of the project is estimated at $3.75 million, one half of the total cost to be shared with Carpinteria VWD. In addition, it was noted that an application for funding had been submitted to the California Department of Health Services (DOHS) for funding the cost of the cover. Engineering Manager Tom Mosby reviewed the bid results for the Ortega Chlorination Station Improvements for consideration by the Board. A motion was made by Director Puddicombe, seconded by Director Wilson and unanimously carried to approve the Operations Committee’s review of the bid results schedule for the Ortega Chlorination Station for award, approval and appropriation of funds from the Capital Repair and Replacement Reserve. Additionally, CVWD also needed to approve the contractor selected and the scope of work as part of their project cost-sharing responsibilities.
President Abel reviewed this annual request from the Central Coast Water Authority (CCWA) with the Board of Directors. Following questions from Board members, a motion was made by Director Bachman, seconded by Director Puddicombe and unanimously carried to approve offering MWD’s 2001 state water entitlement available for purchase in excess of the delivery request to the CCWA’s Pool A [or the California Department of Water Resources (DWR’s) Turnback Pool A or B].
President Abel pointed out that this project notice of completion was required by law to recognize that the Mid-Toro Canyon project was completed. This was the only project for which a Notice of Completion would be approved at this time. A motion was made by Director Puddicombe, seconded by Director Drewry and unanimously carried to approve the notice of completion for the Mid-Toro Canyon Pipeline Replacement Project.
Mr. Adjarian briefly reviewed the status of the Romero Reservoir Pump Station Project . It was noted that when completed, this particular pump station would be instrumental in pumping imported water for the first time into the upper reaches of MWD’s service area, adding redundancy and enhancing system reliability to the benefit of the overall distribution system. |
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BUSINESS AND FINANCE |
SECTION 7 |
The MWD Board of Directors adjourned to its annual meeting of the Montecito Water District Financing Corporation at 3:15 p.m. The Minutes of this meeting will be reviewed at next year’s annual meeting. The Board reconvened at 3:35 p.m. to continue with the regular MWD meeting. President Abel directed the Board’s attention to the ACWA-JPIA Executive Committee elections. The deadline for submittal of applications by interested Directors was March 26, 2001. |
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ORDINANCES/RESOLUTIONS |
SECTION 8 |
President Abel directed the Board’s attention to the materials provided in the packet. Manager Adjarian noted that this resolution is a key requirement of the DOHS loan application. A motion was made by Director Puddicombe, seconded by Director Bachman to approve MWD Resolution No. 1905-A as a part of the DOHS loan application. A roll call vote was taken as follows:
AYES: Directors Abel, Bachman, Drewry, Puddicombe Mr. Adjarian stated that this resolution was a requirement that was omitted at the last Board meeting when the salary range schedule was approved by the Board. A motion was made by Director Puddicombe, seconded by Director Bachman to approve MWD Resolution No. 1906. A roll call vote was taken as follows:
AYES: Directors Abel, Bachman, Drewry, Puddicombe, Wilson President Abel stated that Resolution No. 1907 was for information only, and that the Board needed to schedule a public hearing. Mr. Adjarian noted that this resolution was an annual requirement for MWD because of its existing contract with CCWA. A public hearing would be scheduled for February 20, 2001 to receive public input. The Board directed Manager Adjarian to ensure that the draft resolution was consistent with the methodology developed for MWD’s draft 2000 Urban Water Management Plan. It was noted that the resolution would be made available for public review prior to the public hearing. |
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COMMITTEE REPORTS / RECOMMENDATIONS |
SECTION 10 |
Director Puddicombe reported that all the items reviewed at the December and January Operations Committee meetings were reported. He also noted that the Operations Committee had requested staff to update the Committee on the status of MWD’s emergency generators.
Director Wilson reported that there was nothing for the Finance Committee to report on.
President Abel reported on the ACWA Region 5 briefing to be held in Monterey on February 9, 2001. In addition, she reviewed the topics to be covered in the next newsletter. The Board had a discussion and expressed concerns over the electricity crisis and threatened rolling blackouts. This topic will be discussed at the next Operations Committee. |
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GENERAL MANAGER’S REPORT |
SECTION 11 |
Director Puddicombe reported on a meeting held in early January between the presidents of MWD and MFPD and each of their respective staffs. MFPD had requested to upgrade a portion of the older Kennedy-style (pre-1960’s) hydrants in both MFPD and MWD districts within a five-year period. Both MWD and MFPD staff will be meeting in the near future to work out specific details of the proposed program. Both Districts agreed in concept to the development of a Memorandum of Understanding (MOU) to clarify the details of this program between the two agencies.
Manager Adjarian reminded the Board about the February 13th Workshop. The purpose of the workshop is to allow Directors an opportunity to review the status of the Cachuma Water Rights Draft EIR prepared for MWD by John Gray, and to discuss the proposed final draft UWMP Update with the District’s Consultant Lynn Rodriguez. |
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LEGAL MATTERS |
SECTION 12 |
Counsel Wullbrandt had nothing new to report in terms of general legal matters.
The MWD Board of Directors recessed to closed session at 4:35 p.m. The Board reconvened to open session at 5:25 p.m. Counsel Wullbrandt reported that he and President Abel had reviewed the above captioned matter with the Board of Directors. The Board had directed Counsel in regards to the above referenced lawsuit, and appropriated $50,000 from the Capital Repair and Replacement Reserve to augment the Fox and Alder Creek Water Rights FY 2000/01 budget item. |
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AGENDA ITEM REQUESTS |
SECTION 14 |
There were no requests at this time by Directors to add items to the February 20, 2001 meeting agenda. |
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ADJOURNMENT There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 5:30 p.m. |
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Approved: /s/ Jan E. Abel, President
Attest: /s/ Frederick J. Adjarian, Secretary |
©1998 Montecito Water District
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