REGULAR MEETING Minutes

BOARD OF DIRECTORS

MONTECITO WATER DISTRICT

583 SAN YSIDRO ROAD, MONTECITO, CALIFORNIA

TUESDAY, July 12, 2005

2:00 P.M.

 

 

1.  CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM       

 

President Edmonston called the meeting to order at 2:00 p.m.

 

Directors Present:

President Robert M. Edmonston

Directors Jan E. Abel, W.W. Drewry, Robert W. Puddicombe, and Larry Wilson

 

Directors Absent:

None

 

Staff Present:

Bob Roebuck, General Manager

Toni Bailey, Finance and Computer Specialist

Chip Wullbrandt, Price, Postel, & Parma

Tom Mosby, Engineering Manager

Guests Present

Chris Gabriel, Penfield & Smith

Sam Frye, Petan Company

Guillaume Doane, Montecito Journal

 

 

2.  PUBLIC FORUM           

 

There were no members of the public present who wished to speak on matters not on the agenda.

 

 

3.  CONSENT CALENDAR

 

Following Board discussion, it was moved by Director Wilson, seconded by Director Drewry, and unanimously carried to approve the consent calendar as corrected.   

 

 

4. Time Certain Item; 2:05 p.m.

 

A.                 PUBLIC HEARING: PROPOSED WATER DISTRIBUTION SYSTEM AND FIRE FLOW UPGRADE PROGRAM, PROPOSED Funding, AND ANY OBJECTIONS OR PROTESTS TO THE PROPOSED CHARGE AND REPORT

Status Report on Water Availability Charge Program and 1998-A Bond Capital Projects


 

Mr. Roebuck presented the topic and gave an overview of the water availability program, which is to repair water mains which are aging and breaking more often.  The General Manager recommended a resolution to continue the program. $750,000 has been budgeted for the 2005/06 fiscal year to replace parts of the aging system.  Specific mains to be replaced will be identified during the year through a computer model of the system.  Mr. Roebuck answered the directors questions.

 

Two members of the public addressed the board with comments and questions.  Guillioame Doane from the Montecito Journal asked a few questions which were answered by Mr. Roebuck and Mr. Wullbrandt.  Sam Frye from Petan Ranch asked a couple of questions which were also answered by Mr. Roebuck and Mr. Wullbrandt.                                              

 

 

1.  Resolution No. 2003 Establishing Water Availability Charge for 2005/06 to Finance Water Distribution System and Fire Flow Upgrade Program and Consideration of Report Establishing Water Availability Charge for 2005/06.

Motion made by Director Puddicombe and seconded by Director Drewry to adopt Resolution No. 2003. Motion passed unanimously.

Ayes: Abel, Drewry, Edmonston, Puddicombe, and Wilson

Noes: None

Absent: None

5. LEGAL MATTERS                                                                                                                     

 

A.                 Recent and Pending Legal Matters REview (Oral)

Mr. Wullbrandt briefly highlighted recent and pending legal matters.

B.                 Legal Expense Analysis; Director Drewry (continue item to August 16, 2005 Board Meeting)

 

 

6.  district Operations Report

 

A.     Ortega Reservoir Project Status Report and Award of Bid

Mr. Roebuck introduced this item and answered Directors’ questions.  Mr. Roebuck discussed the progress of the Ortega project.  A motion was made by Director Puddicombe and seconded by Director Abel to approve the General Manager’s recommendations and award the bid Phase II work on the Ortega Reservoir Project subject to the General Manager’s receipt of a binding, written commitment for funding of the project from the Department of Health Services.

The Board discussed holding a special joint meeting with Carpinteria Valley Water District on August 3 at 9:00 a.m.   The Board directed Mr. Roebuck to coordinate with Mr. Hamilton of the Carpinteria Valley Water District.

………………..…………..Legal Counsel Departed…….………………………..

 

B.     CLOUD SEEDING PROGRAM STATUS REPORT, WATER YEAR 2004-2005

Mr. Roebuck presented a copy of the cloud seeding report and gave an overview of the cloud seeding program.

 

7.  GENERAL MANAGER’S REPORT                                                                                       

 

a.        Ongoing Projects Update

Mr. Roebuck presented his ongoing projects update and answered Directors’ questions.

B.                 cOMB/CCRB MANAGER AND ATTORNEYS MEETING (ORAL)

Mr. Roebuck recapped the last meeting’s discussion that the General Manager attend the COMB/CCRB Manager and Attorney’s meeting.  Mr. Roebuck presented an overview of what was discussed at the COMB/CCRB Manager and Attorneys meeting on 7/06/05.
 

C.                Meeting Schedule and Vacations FOR JULY

Mr. Roebuck presented the memo in which he states that he will be on Vacation from July 18 to July 22.  Mr. Mosby will be acting on the General Manager’s behalf.

On July 26 a meeting is scheduled for the Directors to take a tour of the Cater Water Treatment Plant at 1:00 pm.

 

8.  DIRECTOR AND STAFF MEETING REPORTS

 

A.                 CACHUMA CONSERVATION RELEASE BOARD MEETING OF June 27, 2005

1.                  State Water Resources Control Board Hearing Technical Issues Update

2.         Legal Issues Update

Director Abel reported on the subject meeting and called Directors’ attention to the materials provided in their agenda packets.

 

B.                 CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF June 27, 2005

Director Abel reported on the subject meeting and called Directors’ attention to the materials provided in their agenda packets.  At that meeting the COMB Budget was presented and approved. 

C.                Central Coast Water Authority Meeting of June 23, 2005

Director Puddicombe reported on the subject meeting. 

D.                SANTA BARBARA COUNTY SPECIAL DISTRICTS ASSOCIATION MEETING OF June 27, 2004

Director Wilson reported on the subject meeting.

 

 

9.  COMMITTEE REPORTS/RECOMMENDATIONS                                                              

 

A.                 OPERATIONS COMMITTEE

Directors Puddicombe and Edmonston reported that the operations committee items had already been covered elsewhere in the agenda.

B.                 FINANCE COMMITTEE

Directors Wilson and Drewry reported that the finance committee meeting had been cancelled.

C.                PUBLIC INFORMATION COMMITTEE: WATER RATE REVISION PUBLIC OUTREACH

Directors Abel and Drewry reported on the activities of the Public Information Committee.   Director Abel reported that the water quality newsletter was sent out with an update on the progress of the Ortega Project.

Director Abel also discussed the schedule for notification and the public hearing for the customer classification and rate changes.

 

10.  Board information Items

 

No action was taken on these informational items presented to the Board

 

A.       Water Sales Report for June 2005 (distributed at meeting)

D.                May 2005 Cash Flow

E.                 Water Works Operation Report for June 2005 (distributed at meeting)

 

11.  AGENDA ITEM REQUESTS                                                                                                

 

There were no requests from Directors for items other than regular agenda items for the next regular Board meeting scheduled for August 16, 2005.

 

 

 

12.   ADJOURNMENT

 

There being no further business to come before the MWD Board of Directors, the meeting was adjourned at 4:20 pm.

 

 

                                                                                                Approved:

 

                                                                                                __________________________

                                                                                                Robert M. Edmonston, President

 

Attest:

 

__________________________________

Robert L. Roebuck, Secretary

 

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