PUBLIC FORUM
There were no comments from the members of the public during public forum.
CONSENT CALENDAR
The following consent calendar items were considered by the MWD Board of Directors:
A. Minutes of September 19 Board Meeting.
B. Water Production Report for September 2000.
C. Water Sales Reports for September 2000.
D. Water Works Operations Report for September 2000.
E. Investment of District Funds.
F. Payment of Bills for September 2000.
G. August 2000 Cash Flow with September Sales.
H. Account Receivable Write-Offs.
Director Wilson asked to discuss the Water Works Operations Report relative to the
recent shut down affecting those customers served by the Ortega Reservoir. President
Puddicombe asked that the minutes be removed from the consent calendar for discussion.
Several suggested changes were made to the minutes. A motion was made by Director Abel,
seconded by Director Bachman and unanimously carried to approve the consent agenda and the
minutes as amended.
ENGINEERING / DISTRIBUTION / TREATMENT
- ORTEGA RESERVOIR: UPDATE ON COVER PROJECT / REQUEST TO INSTALL TEMPORARY PIPING TO
IMPROVE CIRCULATION / UPDATE ON WATER QUALITY ISSUES
Manager Adjarian reported on the request to install temporary high-density polyethylene
(HDPE) inlet/outlet piping to improve circulation at Ortega Reservoir. A motion was
made by President Puddicombe, seconded by Director Bachman and unanimously carried to
approve the request to install temporary piping to improve circulation at Ortega
Reservoir. Manager Adjarian described the purpose of the temporary piping. He also
mentioned the presentation made by Steve Tanner and himself at a recent meeting of the
Summerland Citizens Association to review the Ortega Reservoir Cover Project.
- UPDATE ON MWD HIGHLINE RELOCATION PROJECT [1364/1366 EAST MOUNTAIN DRIVE] OVERALL AND
INVESTEC PROPERTIES
Engineering Manager Mosby reported that the Highline relocation project for 1364/1366
East Mountain Drive was 90% complete. The remaining work was expected to be complete by
October 20, 2000. Actual connection of the new relocated pipeline would most likely be
scheduled by the end of October. The relocation at 1364 East Mountain Drive was a joint
project between the property owner and MWD. This project was originally scheduled for late
1998, but had been postponed at the request of the owner’s contractor. The total
estimated pipe length replaced in this relocation project was 2,900 feet. Mr. Mosby noted
that the cost for the District’s portion of the project did not increase with the
postponement of this work by the property owner.
C. AMENDMENT OF MWD CONTRACT WITH FUGRO WEST FOR CONTINUING
GEOTECHNICAL SERVICES
FOR ORTEGA RESERVOIR COVER PROJECT
Manager Adjarian reported that the estimate had originally been estimated at $6,000.00
to complete the geotechnical services for the Ortega Reservoir Cover Project. A motion
was made by Director Puddicombe, seconded by Director Bachman and unanimously carried to
approve the amendment of MWD contract with Fugro West for continuing geotechnical services
for Ortega Reservoir cover project. Staff will bring this item back to the Board in
November to appropriate additional funds for geotechnical studies based on recent
discussions with FUGRO WEST, INC.
D. ROMERO RESERVOIR PUMP STATION PROJECT/STATUS
Engineering Manager Mosby reported on construction progress on the Romero Reservoir
Pump Station Project.
E. AT&T PROPOSAL TO INSTALL EQUIPMENT CABINET AT BELLA VISTA WATER TREATMENT
PLANT
Manager Adjarian requested that item be tabled until next month’s Board meeting.
Additional information was waiting to be received from the Tynan Group regarding rent
fees. Council Wullbrandt also raised some concerns with the existing AT&T contract and
the possibility of non-compliance with their lease.
The Board requested a 10-minute break at 3:25 p.m. The Board reconvened at 3:35 p.m.
F. MIRAMAR HOTEL/PROPOSED RELOCATION OF MWD 8-INCH WATER MAIN
Engineering Manager Mosby reviewed this item with the Board and clarified staff
recommendations. The water main relocation would be paid for entirely by the Miramar
Hotel. A motion was made by Director Bachman seconded by Director Wilson and unanimously
carried to approve the proposed relocation of 350 feet of MWD 8-inch water main,
abandonment of the existing water main and the recommendations made by the Operations
Committee regarding the Miramar Hotel.
BUSINESS AND FINANCE
- APPROVAL OF PROPOSED MWD EMPLOYEE DRUG AND ALCOHOL POLICY
Manager Adjarian presented the policy and discussed the answers to questions from
Director Wilson at the previous Board meeting. He stated that the questions raised by
Director Wilson had been discussed at length with ACWA-JPIA staff, referring to
correspondence on same from JPIA. Manager Adjarian and Counsel Wullbrandt answered
questions by Director Wilson about the policy. Counsel Wullbrandt suggested wording
changes to the policy to clarify certain aspects of the policy and added a definition. A
motion was made by Director Abel, seconded by Director Bachman and unanimously carried to
approve the proposed MWD Employee Drug and Alcohol Policy with the amendments. Director
Wilson abstained.
- PRESENTATION OF MWD FY 1999/2000 AUDIT; REPORT TO MANAGEMENT AND PROPOSED DISTRICT
RESPONSE
Manager Adjarian introduced Mr. Reed Spangler and Bill Jackson with MacFarlane, Faletti
& Company. Mr. Spangler presented the findings of his firm’s audit of MWD’s
financial statements. Mr. Spangler said that total MWD assets had increased and
liabilities decreased as compared to the last fiscal year, a better position than last
year. There were a few accounting reclassification entries from last year’s
financials: a note receivable and a deposit at CCWA. President Puddicombe asked a number
of questions about the financials. A motion was made by Director Wilson, seconded by
Director Drewry and unanimously carried to accept the Fiscal Year 1999/2000 Audit and
approve the Management Letter Response.
- SCHEDULE PUBLIC HEARING FOR CONSIDERATION OF PROPOSED CHANGE IN MWD WATER RATES AND
SERVICE CHARGES
Director Abel asked Manager Adjarian for the proposed timeline for scheduling the
public hearing. Mr. Adjarian proposed a Special Board Meeting to discuss the public
hearing on November 13, 2000 at 3 p.m.
- REVIEW OF BOARD GOVERNANCE POLICY CONCEPTS
Manager Adjarian briefly reviewed with the Board the materials that were presented by
Hanna and Associates. Discussion ensued about the Board’s existing committee system.
DIRECTOR AND STAFF MEETING REPORTS
- ACTIVITIES OF MONTECITO ASSOCIATION MEETING OF SEPTEMBER
Director Wilson reported that at the September Montecito Association meeting there was
a new Executive Director, Catherine Lee. Director Wilson briefly discussed her background.
- CENTRAL COAST WATER AUTHORITY MEETING OF SEPTEMBER
President Puddicombe briefly discussed the Monterey Agreement.
- CACHUMA CONSERVATION RELEASE BOARD (CCRB) MEETING OF SEPTEMBER
- Member Unit Technical Issues Update.
Vice-President Abel reported that the notice from the State Water Resources Control
Board was received regarding the key issues to be handled at the hearing scheduled for
November 7-8 and 14-15.
- Member Unit Legal Issues Update.
Vice-President Abel reported that the CCRB monthly status report on 94-5 issues was
enclosed in the Board packet. She also directed the Board’s attention to
correspondence in Section 13 regarding the California Red-Legged Frog prepared by ACWA and
Entrix.
D. REPORT ON ACWA BOARD MEETING OF SEPTEMBER 29, 2000
Vice-President Abel reported that the Monterey litigation had been discussed, and
passed out a handout to the Board.
E. CACHUMA OPERATION AND MAINTENANCE BOARD MEETING OF SEPTEMBER
Vice-President Abel reported that the COMB meeting was short and successful.
F. CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION MEETING OF SEPTEMBER
Director Wilson said that there was nothing new to report.
COMMITTEE REPORTS / RECOMMENDATIONS
A. OPERATIONS COMMITTEE
President Puddicombe noted that all items reviewed by the Operations Committee had
previously been discussed.
B. FINANCE COMMITTEE
Director Wilson reported that the only issue not already reported on would be covered
at the Special Board meeting of November 13, 2000.
C. PUBLIC INFORMATION COMMITTEE
Vice-President Abel mentioned that the MWD newsletter had been sent out to customers.
She reminded Directors about Montecito Beautification Day and asked for volunteers to sign
up for the information table. A sign-up sheet was circulated for Board volunteers.
GENERAL MANAGER’S REPORT
- PROPOSED CHANGE IN NOVEMBER BOARD MEETING FROM NOVEMBER 21, 2000 TO NOVEMBER 28, 2000
Due to the upcoming Thanksgiving holiday and the ACWA Fall Conference schedules,
Manager Adjarian suggested that the Board consider changing the regular Board meeting from
November 21, 2000 to November 28, 2000. A motion was made by Vice-President Abel,
seconded by Director Drewry and unanimously carried to approve the proposed change in the
November Board meeting from November 21, 2000 to November 28, 2000 at 2 p.m.
LEGAL MATTERS
- DISTRICT COUNSEL REPORT
Counsel Wullbrandt stated that he had nothing new to report at this time.
AGENDA ITEM REQUESTS
There were no Director’s requests for additional items to be placed on the next
Board meeting agenda.
OTHER
There was no additional discussion or comments by Board members.
ADJOURNMENT
There being no further business to come before the MWD Board of Directors, the meeting
was adjourned at 5:50 p.m.
Approved:
_________________________________________
Robert W. Puddicombe, President
Attest:
____________________________
Frederick J. Adjarian, Secretary
|
